Be a Vendor at Out Jersey FesT October 11 2021
Accepting Last Minutes Applications!
Hundreds of South Jersey and the Greater Philadelphia LGBTQA+ communities and allies to come together on this day to celebrate National Coming OUT Day! You are invited to be a vendor and promote your organization! Download the vending information and applications which are self-explanatory. Confirmed vendors click here for instructions.
PLEASE READ THE VENDOR INSTRUCTIONS AND REGULATIONS IN THEIR ENTIRETY.
To be fair and honest, we only one vendor application per direct sales opportunity. We encourage you to act quickly in order to reserve your space. We do not "hold" vendor spaces. We do not have control of when electronic submissions and payments are submitted for vendor reservations. Payment is required to confirm your vendor space. Vendor application submission without payment does not confirm your vendor space.
FOOD vendors (only) using gas propane are required to get a approval from Camden County College and Jersey Gay Pride. Then they must obtain a permit from the Camden County Fire Marshal’s Office. See vendor application for further instructions.
Are you a confirmed vendor and need instructions or have questions? Confirmed vendors click here for instructions.
The fee starts at $75; however, some organizations may qualify for a free space. Rental fees cannot be waived.
Combine & Save!
Below are our vendor packages for all business sizes. The vendor package includes one chair and one table.
Please add $75 if you would like to rent a tent.
This offer is limited to online reservations.
NOTE: You are still required to submit a completed and signed vendor application form.
Thank you.
IMPORTANT [CONFIRMED] VENDOR UPDATES
When is National Coming OUT Day at Camden County College?
Monday, October 11, 2021. Vendor check-in will start approximately at 10:00AM and ends at 12:00PM.
The actual event will start at 12:00PM sharp.
Where is the event located?
This event is located at Camden County College's Main Campus - Blackwood.
GPS users: 200 College Drive, Blackwood, NJ 08012. Click here for directions.
Where is My Vendor Space?
Vendor spaces are not assigned and first come, first serve. Vendors must set up in horizontal rows in the space size provided per your vendor agreement. Vendors who exceed the given space will be charged an additional fee.
Where Can I Park My Food Truck?
Food trucks are parked curbside to the event. Absolutely no food trucks are permitted on any grass area. All vendors must be pre-approved by Jersey Gay Pride first - before contacting the Camden County Health Dept.
Where Can I Park My Car?
Depending on the time you arrive, the distance from your vendor space and your car is walking distance! Absolutely no cars, motorcycles, quads, etc. are permitted on any grass area. We recommend bringing a dolly and/or hand truck for heavy lifting.
Do I Need to Bring My Own Table and Chair?
Yes! Bring bug spray too! Table and chair reservations must be made in advance. Last minute requests may be subject to an additional fee.
Bring a tent too! No tents larger than 10x20. LIMITED tent rental available. First come, first serve.
How Many People Do You Think Will Be At This Event?
We anticipate approximately 700 people to attend this year's event, not including daily car and foot traffic at the college.
How Much Does It Cost to Attend This Event?
Nothing. Nada. Zero. Zilch. Zippo. Free!
This event is free and open to the public.
What If It Rains?
Don't even think the "R" word! Please keep in mind this event is rain or shine.
We do not have a rain date. Should inclement weather occur on the day of pride, we will send out a blast email to all confirmed vendors advising if the event will be relocated or cancelled.
We will also update our official website JerseyGayPride.com and our official Facebook Event Page .
Unfortunately, should inclement weather occur, we will not refund any registration fees paid. We will offer multi-media advertising in exchange for your vendor space. This offer is not available in exchange for no show vendors.
Please NO CALLS.
Do I need to purchase event insurance?
Only applies to vendors who are serving food or physical amusement need to acquire event insurance naming Camden County College. This type of vending must be approved by Camden County College and Jersey Gay Pride.
Will there be photography?
Yes! There will professional and social photography and videology throughout the entire event.
Is There a Phone Number to Call?
Yes; however we strongly recommend communicating my email. We are 100% volunteer run. Calls will be very limited on the day of the event and the days leading up to the event. Click here to send us an email.
IMPORTANT [FOOD TRUCK] VENDOR UPDATES
1. INSURANCE
Workers Compensation and Employers' Liability
- Statutory coverage for New Jersey; and
- $100,000.00 Employer's Liability; Broad Form All-States Endorsement.
General Liability
$1,000,000.00 for occurrence. The County of Camden shall be named as additional insured with respect to general liability.
Auto Liability
$1,000,000.00 for occurrence/$1,000,000.00 aggregate. This coverage is required if he operation of any vehicle is required in the performance of the services detailed herein (including but not limited to the use of a vehicle to make any on-site visits).
Indemnification
Vendors shall defend, indemnify and hold harmless the County, its officers, agents and employees from any and all claims and costs of any nature whether for personal injury, or property damage arising out of the vendor's negligent acts or omissions under this agreement.
2. COMPLIANCE WITH HEALTH REGULATIONS
Food vendors are required to obtain a Satisfactory Inspection Report on each vending unit from:
Camden County Division of Health
(856) 374-6052
3. COMPLIANCE WITH CAMDEN COUNTY FIRE MARSHAL
Food Vendors are required to obtain a Fire Safety Permit from the Camden County Fire Marshal’s Office:
Camden County Office of the Fire Marshal (856) 783-4808 Ext. 5451.
4. STATE SALES TAX CERTIFICATE, TRADE NAME CERTIFICATE, AND BUSINESS REGISTRATION CERTIFICATE
At the time of submittal of this proposal, a copy of your trade name certificate, state sales tax certificate and business registration certificate must be provided.